All information in this article is for general guidance only. For decisions regarding benefits or claims, only the insurance terms and conditions in force at the time apply. In case of doubt, the terms and conditions always take precedence.
Not every employment relationship lasts until the end of the leasing period. If an employment relationship ends before the leasing period expires – for example, due to termination or a termination agreement – the Bikeleasing Employer Default Insurance (AGAV) provides a reliable basis for the further handling of the company bike.
Depending on the situation, various options are available so that the lease can be flexibly adapted to the changed circumstances.
This way, the employer does not incur any additional financial costs from remaining lease payments when the employee leaves the company.
Possible solutions at a glance
Returning the company bike is not necessarily required.
The following options are possible:
-
Contract takeover by the employee (early redemption of the company bike)
Under certain conditions, the employee can redeem the lease contract early and take ownership of the company bike.More information can be found here: Early redemption of the leased bike
-
Transfer to a new employer
In case of a change of employer, a transfer of the lease contract can be considered.More information can be found here: Transfer (alternative to redemption)
-
Transfer to a new employee
It is possible to transfer the existing lease contract to another employee.More information can be found here: Transfer (alternative to redemption)
-
Company bike return via the AGAV
If a takeover or transfer is not desired or possible, the company bike is returned and the lease contract is terminated.More information can be found here: How employers report an insurance claim
The most important points at a glance
- Terminations and termination agreements are insured risks under the AGAV
- Up to two bikes per employee are insured
- The company bike can be returned early
- The lease contract is terminated early after successful bike return
- The insurance claim must be reported before the employee leaves the company. In case of immediate termination, within 14 days
- The return is carried out via a Bikeleasing partner dealer
- Before returning the bike, a contract takeover or transfer can alternatively be considered
What services does the Employer Default Insurance (AGAV) provide?
In the event of an insured case, we organize the early return of the company bike. This allows the lease contract to be terminated early – without any further lease payments or other obligations from the leasing relationship remaining.
We handle the entire process together with the responsible partner dealer:
We review the insurance claim.
We issue the return confirmation and send it by email.
We arrange the pickup at the Bikeleasing partner dealer (after the return confirmation has been sent to us by the partner dealer via the Bikeleasing portal).
Scheduling an appointment for the return of the company bike must be done independently.
What are the employer’s obligations?
For smooth processing, timely reporting and submission of appropriate evidence in the Bikeleasing portal are required.
Reporting deadlines:
The insurance claim must be reported via the Bikeleasing portal and should be done before the employee leaves the company.
In case of immediate termination, the insurance claim must be reported within 14 days after the termination is issued.
Evidence:
For the review, the following documents are particularly required:
- Termination letter or termination confirmation,
- mutually signed termination agreement,
- possibly additional documents for case-by-case review.
After positive review, the return of the company bike will be organized. Only after confirmed bike return can the lease contract be terminated early.
Limitations of insurance coverage
Although terminations and termination agreements are generally insured cases under the AGAV, there are certain exceptions.
In the following cases, there is no entitlement to benefits from the AGAV:
- In the event of liquidation or insolvency of the employer from the time of application.
- In cases of termination agreements and employer-initiated terminations at companies where a social plan exists, is agreed upon, or was agreed upon.
These cases are not covered under the intended scope of benefits because the AGAV is designed to protect against individual, unforeseen employee losses.
Further information about excluded employee groups can be found in the following article: Employer Default Insurance: Security when employees are absent under the section Which employees are not covered by the (AGAV)?.
How does the return of the company bike work?
-
Report the insurance claim
The termination or termination agreement is reported via the Bikeleasing portal. A step-by-step guide and all required information can be found in the following article: How employers report an insurance claim
-
Receive return confirmation
After receiving the report and positive review, the Bikeleasing service creates and sends the return confirmation to the company bike user and the Bikeleasing partner dealer. The employer is also notified by email about the bike return.
-
Schedule appointment with the partner dealer
After receiving the return confirmation, an appointment can be scheduled with the responsible Bikeleasing partner dealer.
-
Return the company bike
The company bike must be returned at the agreed appointment in proper, complete, and roadworthy condition (including leased accessories) to the Bikeleasing partner dealer.
-
Completion of the return
The Bikeleasing partner dealer confirms the bike return to the Bikeleasing service and sends a scan of the signed return confirmation via the Bikeleasing portal.
-
Termination of the contract
Subsequently, the insurance claim is settled and the lease contract is terminated. The employer receives information about the early contract termination.
The affected company bike was purchased online?
Then the bike return process is different.
In this case, the bike return is not done through a local partner dealer. Instead, the company bike is collected directly from the company bike user after receipt of the report and positive review. A signed return form is required for this.
Please note: Pickup can only be arranged once the attached form is fully completed and signed by the user and returned to the Bikeleasing service. Without this form, pickup is not possible.
A suitable bike box is required for pickup. If this is no longer available, it can be arranged independently – for example, online or through a Bikeleasing partner dealer. The costs incurred for this are not covered.
FAQ / Additional notes
Is the company bike required to be returned?
Yes. The bike return is a prerequisite for terminating the lease contract. Alternatively, an early redemption or transfer can be considered before returning the bike.
Who reports the insurance claim?
The report is made by the employer via the Bikeleasing portal.
More information can be found here: How employers report an insurance claim
What is the deadline for reporting?
The insurance claim must be reported before the employee leaves the company. In the case of immediate termination, within 14 days.
Can the company bike be returned at any dealer?
The bike return is done through a Bikeleasing partner dealer.
What happens to the lease contract?
After successful bike return, the lease contract is terminated early.
Where can I find the complete service catalog?
Insurance for employers
Translation Note: This article has been translated using automatic translation software to provide the reader with a basic understanding of the content. Despite reasonable efforts to provide an accurate translation, we cannot guarantee its accuracy.
If there are any questions regarding the accuracy of the information in the translated article, please refer to the German version of the article, which is the official version.