All information in this article is for general guidance only. For decisions regarding benefits or claims, only the insurance terms and conditions in force at the time apply. In case of doubt, the terms and conditions always take precedence.
When employees go on parental leave or maternity protection, the compensation situation changes – and with it the basis for the company bike leasing. Since salary conversion is usually not possible during this time, the employer’s loss insurance (AGAV) offers suitable solutions to flexibly adapt the leasing to the new situation.
Two options are available for the insurance case:
Option 1: Reimbursement of the leasing installments
If the company bike is to continue being used, the leasing contract can be continued unchanged. In this case, the AGAV reimburses the agreed leasing installments according to the contractual insurance conditions.
The company bike remains with the employee and can continue to be used during parental leave or maternity protection.
Note the following:
- Reimbursement is made for the duration of parental leave or maternity protection,
- it is limited to a maximum of 18 months,
- the leasing contract continues unchanged,
- after the 18 months expire, the contract must be continued regularly.
The insurance case thus remains open until the specified end of parental leave or until the expiration of the entitlement (max. 18 months). If the employee resumes work early, we ask for a corresponding notification.
Option 2: Early return of the company bike
If the company bike is no longer needed during parental leave or maternity protection, there is the option of an early bike return.
After successful bike return, the leasing contract ends early. Further processing is handled by the bike leasing service in cooperation with the partner dealer.
Important: The bike return must be organized before the start of parental leave or maternity protection. Only after the bike has been returned can the leasing contract be terminated early.
How the employer reports the insurance case
The report is submitted via the Bikeleasing Portal. A complete and timely submission ensures that the chosen option can be implemented smoothly.
For the review of the insurance case, the following documents may be required depending on the situation:
- Proof of the start of maternity protection, the expected due date, or pregnancy certificate,
- Application or certificate for parental leave,
- if applicable, additional documents for individual case review.
After receipt of the report, the insurance case is reviewed and the selected option is implemented accordingly.
The bike leasing service initiates the settlement with the insurer depending on the chosen option.
More information can be found here: How employers report an insurance case
How the return of the company bike works
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Report the insurance case
The report is made via the Bikeleasing Portal before the start of parental leave or maternity protection by the employer. A step-by-step guide and all required information can be found in the following How employers report an insurance case.
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Receive return confirmation
After receipt of the report and positive review, the bike leasing service sends the return confirmation to the company bike user and partner dealer. The bike leasing service also informs the employer by email about the bike return.
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Schedule an appointment with the partner dealer
After receiving the return confirmation, an appointment can be scheduled with the responsible bike leasing partner dealer.
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Return the company bike
The company bike must be returned at the agreed appointment in proper, complete, and roadworthy condition (including leased accessories) to the partner dealer.
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Completion of the return
The partner dealer confirms the bike return to the bike leasing service and sends a scan of the signed return confirmation via the Bikeleasing Portal.
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Termination of the contract
Subsequently, the insurance case is settled and the leasing contract is terminated. The employer receives information about the early contract termination.
Was the affected company bike purchased online?
Then the bike return process is different.
In this case, the bike return does not take place through a local partner dealer. Instead, after receipt of the report and positive review, the company bike is picked up directly from the user. A prerequisite for this is the signed return form.
Please note: The pickup can only be arranged once the attached form is fully completed and signed by the user and returned to the bike leasing service. Without this form, pickup is not possible.
A suitable bike box is required for the pickup. If this is no longer available, it can be arranged independently – for example, online or through a partner dealer. Bikeleasing does not cover the costs incurred for this.
FAQ / Additional notes
Who reports the insurance case?
The report is made by the employer via the Bikeleasing Portal.
More information can be found here: How employers report an insurance case
Can the company bike continue to be used during parental leave?
Yes. If the parental leave installment reimbursement is chosen, the company bike remains with the employee and can continue to be used.
How long are leasing installments reimbursed?
Reimbursement is limited to a maximum of 18 months.
Can the chosen option be changed later?
No, the decision between parental leave bike return or parental leave installment reimbursement is made once and during the claim notification. Please carefully consider which option suits your situation before reporting.
What happens if parental leave lasts longer than 18 months?
After the maximum reimbursement period of 18 months, the leasing contract must be continued regularly.
What happens if the report is submitted late?
The report must be made before the start of maternity protection or before starting parental leave. If the report is late, this may affect the entitlement to benefits.
What if an employee applies for parental leave from the birth of the child?
If parental leave is applied for from the birth of the child, the insurance case must be reported within 30 days after starting parental leave.
Are parental leaves due to foster children also insured?
Yes. Please also note to report parental leave within the first 30 days after starting.
Where can I find the complete list of benefits?
Insurance for employers
Translation Note: This article has been translated using automatic translation software to provide the reader with a basic understanding of the content. Despite reasonable efforts to provide an accurate translation, we cannot guarantee its accuracy.
If there are any questions regarding the accuracy of the information in the translated article, please refer to the German version of the article, which is the official version.