Do you want to submit the billing documents for a company bike? In this article, you will learn which documents you need to upload in the Bike Leasing Portal and what to look out for on the invoice. We also explain the differences between the invoice procedure and the credit note procedure.
Requirements (What You Need)
- Access to the appropriate leasing contract in the Bike Leasing Portal
- Handover date
- Handover code or (if required) a written handover confirmation
- Invoice (only for the invoice procedure)
Submit Billing in the Bike Leasing Portal (Steps)
- Open the leasing contract in the portal
Click “Hand over bike”
Enter the handover date
- Enter the frame number
- If available, enter the battery number (exception: bicycle)
- Enter handover code / upload handover confirmation.
- In the credit note procedure: only enter the handover code / upload handover confirmation.
- In the invoice procedure: additionally upload the invoice
- Check the checkbox
- Optionally enter a reference number (for easier assignment as a dealer)
- Submit
Option 1: Invoice Procedure
The following applies to the invoice procedure:
- The invoice recipient must be:
BLS Bikeleasing-Service GmbH & Co. KG, Ernst-Reuter-Straße 2, 37170 Uslar - The handover code or the handover confirmation must be submitted together with the invoice via the Bike Leasing Portal (on the appropriate leasing contract).
Pay attention to these additional points on the invoice:
- Bicycle model including frame number: specify the exact model designation including the frame number.
- Purchase price: must match the purchase price in the leasing contract/on the handover confirmation.
- Delivery date: must match the date on the handover confirmation/the handover.
Note: We assume all other legally required invoice details (e.g., consecutive invoice number) are included.
Option 2: Credit Note Procedure
The following applies to the credit note procedure:
- The handover code or the handover confirmation must be submitted via the Bike Leasing Portal (on the appropriate leasing contract).
- Afterwards, the Bike Leasing Service will create a credit note and make it available in the portal.
Payment:
- The Bike Leasing Service will transfer the due amount within a few business days to the bank account we have on file.
Handover Code Not Possible / Handover Confirmation Required
Depending on the employer's contract, in some cases a handover confirmation (instead of the handover code) is required for collecting the company bike.
Translation Note: This article has been translated using automatic translation software to provide the reader with a basic understanding of the content. Despite reasonable efforts to provide an accurate translation, we cannot guarantee its accuracy.
If there are any questions regarding the accuracy of the information in the translated article, please refer to the German version of the article, which is the official version.